Assistant Director, Facilities Management

Title:                     Assistant Director, Facilities Management

Overall Responsibilities:

Essential Duties and Responsibilities:

The essential duties include but are not limited to the following activities:

·         Manage and ensure compliance with State Health Department, DHS, HPD, DOB, ECB, EPA, DEP, OSHA, and other relevant rules and regulations for all locations and leased properties.

·         Maintain up to date and accurate records of work orders

·         Ensure that maintenance policies and procedures are communicated and followed throughout Project Renewal.

·         Preform walkthroughs to prepare for site inspections by city/state agencies and all other governing agencies -  Calallahan, OTDA, DHS RSRI Inspections.

·         Preform preventive maintenance on boilers and HVAC

·         Preform minor repairs on low pressure boilers/ forced hot water heating boilers and HVAC as needed

·         Complete in a timely manner written work orders and verbal requests for work  

·         Attend ECB hearings if needed

·         Support facilities department and building managers throughout the agency with training materials on maintenance management system and other material that may be beneficial to the agency.

·         Maintain up to date and accurate records of the current condition of electrical, air conditioning, plumbing and other essential systems and equipment.

·         In conjunction with Facilities Director, Program Directors and the Operations Department, purchase building and maintenance supplies, machinery, equipment, and furniture in a timely manner and in sufficient quantities.

·         Assist in developing and maintaining operating expense budgets for each of Project Renewal's residential buildings and shelters.

·         Conduct regular inspections of all Life Safety Equipment.

·         Coordinate with Facilities Director and Building Mangers to ensure that necessary repairs/maintenance and unit turnover renovations for all of Project Renewal's residential buildings and shelters.

·         Coordinate with Facilities Director and Building Mangers that the outside of the properties are maintained, including landscaping and snow removal.

·         Assist in the oversight, planning, scheduling and management of all internally run construction projects and renovations.

·         Participate in the development and testing of a disaster preparedness plan for all Project Renewal and affiliate residential buildings and shelters.

·         Available for on-call response to emergencies on a 24x7 basis

·           Supervise facilities crew.

·           Evaluate the work quality of the facilities maintenance staff.

·           Other duties as assigned.

Qualifications:

·         Bachelor's degree preferred  

·          Minimum of 3 years of supervisory and hands-on experience in areas of maintenance and/or construction, ideally in a residential or shelter setting

·         City Wide Standpipe System, S-13 (must be obtained within six months of start date)

·         City wide Sprinkler System, S 12 (must be obtained within six months of start date)

·          Low Pressure Boiler Certificate of Fitness P-99

·          OSHA 10-hour

·           Driver License, Class D must be kept in good standing for the duration of employment.

·           Experience with facility construction projects and other project management.

·           Good organizational skills are essential for this position

·           Proficient Microsoft Suite and computer skills required

·           Must identify and resolve problems in a timely manner, work well in group problem solving situations  and communicate well with stakeholders

·           Ability to complete projects on time and on budget.

·           Excellent communication and supervisory skills

·           Effectively sets and prioritizes goals as well as specific work activities for oneself and others

·           Extensive knowledge of building and maintenance procedures, including experience in dealing with     electricity, plumbing, HVAC, boiler,  and general carpentry a plus

*Candidates with the equivalent combination of training and education will be considered.

To apply: E-mail resume and cover letter indicating position and salary requirements to:  careers@projectrenewal.org