Executive Assistant

Position Description:     Executive Assistant

Location:     Headquarters

Overall Responsibilities:

The Executive Assistant will perform a variety of administrative tasks and support our company’s senior-level executives: Chief Executive Officer (CEO) and Chief Development Officer (CDO), as well as the Board of Trustees in a timely and professional manner. This individual must be well-organized, have great time management skills, and communicate effectively. Ultimately contributing to the efficiency of our business by providing personalized and timely support to executive members and management. Our ideal candidate will also have previous experience as an Executive Assistant and is familiar with office management technologies. Candidate must be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.


Responsibilities as Executive Assistant:


The essential duties of the Executive Assistant include but are not limited to the following activities:

·         Provides high-level administrative tasks, which include calendar maintenance, scheduling, correspondence in both email and letter form and follow up

·         Manages various staff and committee meetings including supporting agendas, preparatory documents, meeting logistics, post-meeting follow-up, expense reports and more

·         Independently conducts research and/or collaborates with colleagues to ensure proper preparation for all meetings and events

·         Works closely with each executive to keep them informed of and prepared for upcoming commitments

·         Create and maintain updated internal database

·         Suggest more efficient ways to run the office and manage tasks

·         Significant interaction and support of the Board of Trustees, including coordination and communication of board meetings, committee meetings, assisting Board Secretary with records, correspondence, minutes and activities

·         Fosters a collaborative working relationship with Chair, the Board and committee members

·         Maintain online Board of Trustees portal

·         Attends and assists with Executive Council and Board of Trustees meetings and events as required

·         Other duties as assigned


·         Bachelor’s Degree Required

·         5 – 7 years minimum experience working with C-level executive

·         High level of proficiency in business writing and calendar management required

·         Excellent written and oral communication skills, including the ability to edit documents and independently compose correspondence

·         Proficiency in current software applications (Microsoft Office) and Raiser’s edge database management

·         Ability to effectively present information and respond to inquiries of a sensitive and confidential nature from donors, staff, and other PRI constituencies.

·         Must be cognizant of maintaining the appropriate image in all communication and interaction

·         Must have a demeanor by which s/he simultaneously treats others with respect and commands the respect of others.

·         Ability to conduct research, assemble and analyze data to prepare documents and draw valid conclusions

To apply: E-mail resume and cover letter indicating position and salary requirements to:  careers@projectrenewal.org